Quarterly Investment Report Approved, Bid Awarded, Broker of Record Determined, City Manager’s Update Presented at City Hall

By: 
JOSEPH GRANT
Senior Head Writer

The City Commission of the City of Sweetwater, met in regular session on Tuesday July 10 at 9:00 a.m. in the City Commission Room of the City Hall, 200 E. 4th Street, Sweetwater.
The Quarterly Investment Report for the quarter ended June 30, 2018 was approved. Regarding the Texas Department of Agriculture’s Community Development Block Grant Water Improvements Grant 7217451, A letter of recommendation was given to the Commission. The letter stated that bids were received on July 3. The bid tabulation was issued on July 5. In a summary of the bids, $254,125 for construction. One bid was received from Roberts Construction. Base bid in the amount of $216,329 and then for additive Alternate A $62,013.75.
Additive Alternate A is additional line work on Walnut. An additive bid is defined as a bid that states an amount which must be added to the quoted price if a specified change in the scope of work is accepted by the owner of the project.
The total came out to $278,342.75. The project was widely broadcast and publicized but only one bid was received. The ostensible reason is that area contractors are loaded with work right now.
The City is within allowable grant funds. Should the city approve both the base bid and additive Alternate A, it would out the city $24,000 over the available grant funds.
Base bid is about eight blocks of Fifth and Sixth Streets and two blocks on Walnut. The recommendation is that the city moves forward with base bid and additive Alternate A . The City Manager recommended taking funds to take care of the Additive Alternate project as funds are available from existing Water Department funds.
City Commission to considered acting upon entering into an agreement with Tommy Morris Agency to represent City as Broker of Record and to evaluate competitive sealed proposals. The deadline would August 13 at 5 p.m. for the sealed proposals to be in hand. Representatives from Tommy Morris would come back the next morning on August 14 to the next meeting to accept the proposals. They would then return at a later date with recommendations as what direction to take.
The City Commission to discussed authorizing staff to receive competitive sealed proposals on Self Insured Group Health, Dental, Life Insurance Benefit to be considered at August 14, 2018 meeting. This has been approved.
Sweetwater Police Chief Frieda have a presentation on property owner and commercial owners regarding alarm ordinances.
There’s no encouragement to maintain equipment. The Texas Police Chief has a committee to work had in hand with the alarm industry.
The Commission discussed acting upon repealing Chapter 4 entitled “Alarm Systems” of the Code of Ordinances of the City of Sweetwater and adopting a superseding ordinance, Chapter 4 entitled “Alarm Systems”.
For every false alarm that Police respond to, it costs the taxpayer $125 per officer to wait for the property owner to show up, which can be a half hour or more, a result of not having adequate contact information.
This ties up officers and the dispatcher who has been trying to contact the property owner.
There is a proposal that owners of alarms systems will need a permit for alarms.

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